Textbook DepartmentMission Statement: The mission of the Textbook Department is to help increase student achievement by delivering the right textbooks to the right schools, at the right time, by managing the district's textbooks in the most effective and efficient manner possible. 100% of all textbooks ordered on the Annual Order are delivered and available to all students by the first day of school.
DESCRIPTION: The Textbook Department is responsible for ensuring that textbooks adopted by the Texas Education Agency and the Manor Independent School District are properly requisitioned, procured, delivered, and inventoried in accordance with the rules and regulations of the State of Texas, and the policies and procedures of MISD. The department is also responsible for campus textbook coordinator training, monitoring lost textbooks financially accountability, and managing textbook inventories at the district and in all schools. Improvements promoting accountability, "best practices", and fiscal constraint within a "continuous process improvement" environment are goals consistently emphasized throughout the Textbook Department. Textbook Department Business Process Flow Textbook Department Activity Calendar PRINCIPLES OF TEXTBOOK MANAGEMENT The following Principles of textbook management offer rules and practices that should be implemented within the school textbook procedures.
TEXTBOOK ADOPTION PROCESS-STATE Each year in November, the Texas State Board of Education approves textbooks that make up the State Adoption List for use in the school districts the following year. The textbooks are evaluated and purchased at the state level for a multi-year adoption cycle. School Districts determine which books they will adopt for use from the State Adoption List placing special emphasis on state-mandated essential elements such as Texas Essential Knowledge and Skills (TEKS/TAKS), standardized tests, and end-of-course tests. State Funding and Regulation. The Texas Education Agency (TEA) establishes rules and regulations for the selection process at the school districts level, and purchases and distributes the textbooks selected from the approved list. TEA establishes the maximum price the state will pay for each state-approved textbook and the maximum number of books that may be ordered by each district. The maximum order for the districts is the projected enrollment plus from 0% to 10% depending on the adoption. Textbooks selected from the approved lists and within the maximum allowable number are distributed at no cost to districts. TEXTBOOK ADOPTION PROCESS-DISTRICT Each year separate selection committees for each subject area will review the textbooks approved by the state. These committees will recommend textbooks for the district after teachers in each of the schools have had the opportunity to provide input to the committees. Textbook hearings will be held for teachers to provide oral input, and textbook publishers will be scheduled for presenting their materials to the selection committees. In February, the district-wide Textbook Selection Committees meet to make final recommendations for adoptions. The recommendations are then presented to the MISD Board for consideration and approval. Textbooks selected from the state-approved list are furnished at no cost to the district. TEXTBOOK ADOPTION PROCESS-SCHOOL The titles selected by each school will be for a seven-year adoption cycle (longer if the state readopts the material). Additional titles in the same subjects may not be selected once the annual order has been submitted. ANNUAL ORDER OVERVIEW By April 1st of each year, the Manor Independent School District (MISD) must submit an order to the Texas Education Agency (TEA) to request newly adopted textbooks for use in the succeeding school year. Instructions for requisitioning state-owned textbooks will be sent to the schools from the Textbook Department. State adopted textbooks are funded by TEA. These textbooks are allocated to the district based upon grade level and subject area enrollments. The annual order for textbooks is limited to maximum student enrollment. Maximum enrollment refers to the greatest number of students enrolled any time during the year (by grade and subject area). Maximum enrollments will generally be captured by the Public Education Information Management System (PEIMS), at the prior year's October Education enrollment data. If district needs exceed state allocations, or materials are needed which are not adopted by the state, the materials must be purchased with district funds. The district is allowed to submit supplemental orders to the state, throughout the year as necessary, until February 1st of each year. When all of the campus annual orders have been received by the Textbook Department, a final report indicating the total textbooks required by the district will be submitted to TEA. TEA will process the request and will make arrangements for the textbooks to be delivered to the Textbook Department during the months of June through August. ANNUAL ORDER DISTRIBUTION OVERVIEW Textbooks are received by MISD Textbook Department between June and August, and are immediately scheduled for delivery to the schools. Each school is responsible for verifying the accuracy of the shipments received. Schools must notify the Textbook Department within 10 days for the delivery for shipment discrepancies. Schools must store the books until school opens and the books are distributed to the students. The school should follow the recommended guidelines to record and track the textbooks distributed to each students to facilitate recovery of the textbooks.
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