The mission of the Textbook Department is to help increase student achievement by delivering the right textbooks to the right schools, at the right time, by managing the district's textbooks in the most effective and efficient manner possible.
The Textbook Department is responsible for ensuring that textbooks adopted by the Texas Education Agency and the Manor Independent School District are properly requisitioned, procured, delivered, and inventoried in accordance with the rules and regulations of the State of Texas, and the policies and procedures of MISD. The department is also responsible for campus textbook coordinator training, monitoring lost textbooks financially accountability, and managing textbook inventories at the district and in all schools. Improvements promoting accountability, "best practices", and fiscal constraint within a "continuous process improvement" environment are goals consistently emphasized throughout the Textbook Department.
PRINCIPLES OF TEXTBOOK MANAGEMENT
The following Principles of textbook management offer rules and practices that should be implemented within the school textbook procedures.
- Effective textbook management involves clear precise communications between all parties involved. The communications must be based on factual, accurate, and objective information.
- Complete and accurate records of textbook receipts, distributions, returns, payments, and damages are essential and must be maintained from year to year.
- The District Administration has the ultimate responsibility for the care of textbooks in the entire district and is accountable for their use. The responsibility is shared with campus administrators, curriculum supervisors, and teachers.
- The campus administration has the ultimate responsibility for the care of textbooks allocated to the campus and is accountable for their use. This responsibility is shared with teachers and students (and their parents/guardians) to whom the textbooks are distributed.
- The authority to manage textbooks at the campus level is delegated to the campus textbook coordinator appointed by the school principal. The expectation is that well-defined policies and procedures will be consistently implemented.
- The campus textbook coordinator is responsible for ensuring all textbooks are available in adequate quantities to meet the needs of students and teachers while maintaining accurate documentation.
TEXTBOOK ADOPTION PROCESS-STATE
Each year in November, the Texas State Board of Education approves textbooks that make up the State Adoption List for use in the school districts the following year. The textbooks are evaluated and purchased at the state level for a multi-year adoption cycle. School Districts determine which books they will adopt for use from the State Adoption List placing special emphasis on state-mandated essential elements such as Texas Essential Knowledge and Skills (TEKS/TAKS), standardized tests, and end-of-course tests.
State Funding and Regulation. The Texas Education Agency (TEA) establishes rules and regulations for the selection process at the school districts level, and purchases and distributes the textbooks selected from the approved list. TEA establishes the maximum price the state will pay for each state-approved textbook.
TEXTBOOK ADOPTION PROCESS-DISTRICT
Each year separate selection committees for each subject area will review the textbooks approved by the state. These committees will recommend textbooks for the district after teachers in each of the schools have had the opportunity to provide input to the committees. Textbook hearings will be held for teachers to provide oral input, and textbook publishers will be scheduled for presenting their materials to the selection committees.
The district-wide Textbook Selection Committees meet to make final recommendations for adoptions. The recommendations are then presented to the MISD Board for consideration and approval.
ANNUAL ORDER DISTRIBUTION OVERVIEW
Textbooks are received by MISD Textbook Department between June and August, and are immediately scheduled for delivery to the schools. Each school is responsible for verifying the accuracy of the shipments received. Schools must notify the Textbook Department within 10 days for the delivery for shipment discrepancies. Schools must store the books until school opens and the books are distributed to the students. The school should follow the recommended guidelines to record and track the textbooks distributed to each students to facilitate recovery of the textbooks.
Senate Bill 6
The 82nd Texas Legislature passed Senate Bill (SB) 6, which changed the ordering process of instructional materials and technology for school districts and open-enrollment charter schools. These changes became available in EMAT beginning in the 2011-2012 school year. This new law provides school districts with a fixed-dollar allotment to order instructional materials adopted either by the State Board of Education (SBOE) or the commissioner of education. Additionally, school districts can request funds using allotment disbursements to purchase non-adopted instructional materials, technological equipment, and technology services.
Historically, EMAT has provided districts the ability to order adopted instructional materials based upon student and teacher enrollment. The ordering process for EVI materials will remain the same and is not changed by SB 6.
SB 6 also changed some of the ordering requirements for EMAT materials. Below is a high-level list of these changes:
The Technology Allotment was repealed during the First Called Session of the 82nd Texas Legislature. Under SB 6, districts have options to acquire training for staff directly involved with student learning, training for providing access to technological equipment for instruction, and/or salaries for technical support for the use of technological equipment. Districts can request disbursements for technological equipment, technology services, and non-adopted instructional materials through the new Allotment Disbursement transaction in EMAT.
Districts' remaining credit balances from prior school years were added to the 2011-2012 school year allotment. Credits will no longer be generated for materials ordered through EMAT.
Requisitions are validated against the district's remaining allotment balance throughout the school year instead of using the eligibility calculation based upon enrollment.
The price of adopted instructional materials is calculated by multiplying the publisher's standard unit price by the quantity ordered.
There is no longer a classroom set requirement for Commissioner's List instructional materials.
All requisition transactions were modified for allotment-based functionality except Credit and Commissioner's List requisitions. These requisitions are obsolete. Commissioner's List and midcycle instructional materials are available on the Allotment—Subscription Renewals—EMAT, Allotment—New Adoptions—EMAT, Allotment—Continuing Adoptions—EMAT, and Allotment—Supplemental—EMAT requisitions.
Sourcing district requisitions to another district's surplus is disabled.
Fast growth is included in the district's allotment calculation and is now referred to as "Additional Enrollment."
Instructional materials currently in district inventory are the property of the district. Districts are required to maintain an accurate inventory. Districts will complete the TEX-012 to report EMAT materials that are lost, damaged, stolen, or destroyed by fire, flood, or student illness. The district will be responsible for replacing the instructional materials reported on the TEX-012 if needed.
EVI materials remain the property of the state. Districts will fill out the TEX-009 for lost or damaged EVI instructional materials.
Reporting surplus and enrollment is no longer required since eligibility-based ordering and surplus will not be enabled in EMAT.
SBOE-adopted instructional materials and Commissioner's List of Electronic Instructional Materials can either be sourced to a depository or to the publisher directly.